How to report an error in the index using the proof screen

The proof screen provides a way to report errors in the index. You can use the proof screen to report a single error or to methodically check an entire page for errors. The proof screen for a page can be accessed in two ways:

  1. Go to the subdistrict summary for the subdistrict the page appears in and click on the proof link next to the page number containing the error:

    View Pages With Transcribed Data

    SubdistrictPageLine
    Count    		ActionsTranscriberProofreader
    Botsford a-1 1 50 view transcribe proof Lindsay Patten Helena Lewis

  2. When viewing the page the error appears on click the proof page link just above the data:

    -> If you find a transcription error on this page please use the proof page to verify the error is in the transcription and not the original, and then report it.

Once you click on the link the proof screen will be displayed with the image of the original census displayed at the top, and the data displayed at the bottom. It is very important that you check the image to make sure that the error is in the transcription and not in the original - errors in the original must be preserved in the index. In the data section of the screen each data item is a link, just click on the data field that is in error.

Line # Numbered in order of visitation Personal Description
  H
o
u
s
e		 Family or House-
hold		 Name of each person in family or household on 31st March, 1901. Sex. C
o
l
o
u
r
.		 Relation-
ship to head of family or household.		 Single, married, widowed or divorced. Month and date of birth. Year of birth. Age at last birthday.
  1 2 3 4 5 6 7 8 9 10
1   1 LeBlanc Francois M   Head M [ ] [ ] 1855 46 note

If the surname were incorrectly transcribed you just click on LeBlanc and you get a form in which you fill in a suggested correction, add a supporting comment if you like, and click on submit:

Line # Numbered in order of visitation Personal Description
  H
o
u
s
e		 Family or House-
hold		 Name of each person in family or household on 31st March, 1901. Sex. C
o
l
o
u
r
.		 Relation-
ship to head of family or household.		 Single, married, widowed or divorced. Month and date of birth. Year of birth. Age at last birthday.
  1 2 3 4 5 6 7 8 9 10
1   1 LeBlanc Francois  M   Head M     1855 46
1   1
Surname
 Givens
Francois
M   Head M     1855 46

Note: you only need correct the surname once per household.

Comment:

When you submit a correction a note is immediately added to the page. A flag appears next to the line on the page:

22   31 Stevenson Allen F   Sister W Dec 20 1851 49

and the suggested correction appears at the bottom of the page, for example:

Field Value Correction Note
22   31 StevensonAllen F   Sister W Dec 20 1851 49
* On line 22, the value for the givens field is "Allen", the suggested correction is "Aleen?".

In addition, the correction is presented to the volunteer who transcribed the page the next time they sign on. The transcriber then makes the decision whether to change the entry in the index.

An alternate method for submitting a correction

If you are unable to use the above method you can submit a correction by posting to the message board for 1901 Corrections. This method requires one of our volunteers to read your message, find the page, and submit the correction by the above method, so it is not encouraged. If you do use this method please be sure to include, the province, district, subdistrict number, page, line number and current name and suggested correction.

To post to the message board click here