There are two types of Notes available: surname notes
and line notes. It is important to remember that they serve different
purposes and should be used accordingly.
Surname Notes are used to offer an
alternative surname to the one listed on the census where the enumerator has
made a spelling mistake in a name. It should always be attached to the line of
the head of the family. A Surname Note affects a whole family, not only
the individual listed on the line to which it is attached. Furthermore, whenever an alternative
suggested in a Surname Note, it will also be included in the National Surname Index with a
link to the related family. Please remember that Surname Note cannot be edited
or deleted. So they should be done with care!
Notes, on the other hand, are used to add a comment when a line is
struck out, contains comments or other information not easily captured in the
standard fields. Line Notes are attached to a line number, not to the
individual listed on that line. Please remember that if you change a line number, the
note will remain attached to the line number originally affected by the note.
For example, line number 20 has a note attached, correcting the field known as
"relation to the head of the family" for a certain individual. When reviewing
your work, you realize that line 20 should actually be line 21;
using the "Edit" button, you correct the field "line no." from #20 to #21
and click "Submit". The individual previously listed on line 20
is now appearing on line 21, as it should be,
but the line note remained with line #20. Therefore, your Note is now attached
to the wrong individual. You have no other option but to delete the Note
attached to line 20, and to do a new one, this time, on line 21. You may use
the copy/paste commands to save yourself some time. Always remember to
delete Notes which are no longer needed, specially when correcting a line # to
99, as the Note will remained attached to the original line number. To view the
complete list of all the line notes added to one page, first access the
transcription page, after you are logged in, and scroll down to the bottom part
of your screen, right under the transcription board. The delete option can be
found under each line note.
1911: to delete a line note you have added in the 1911 index go
to the transcription screen, click on Show data, click on the note link for
the line the note appears on, and click the delete link next to the note in
the list of existing notes for that line.